Event T&Cs |

BSAVA Virtual Congress 2021 Booking Terms and Conditions

The booking form constitutes a legally binding contract and our Terms and Conditions take precedence over those of any other organisation in every case. In completing the registration, you agree to the Congress booking Terms and Conditions below and the BSAVA privacy policy, available via www.bsava.com/about-us/privacy-policy

Please note the email address you submitted during registration will be the one linked to your virtual platform account used to access the event on the virtual platform. Please make sure this is correct and is unique to you as only one person can log in with the email address provided. Please contact use if you need to update your email address.


Payments

All payments must be in pounds sterling.

Payment for Congress must be received at the time of booking; we will not be able to guarantee you a place unless payment has been made.


Cancellations

Cancellations made on or before 28 February 2021 will receive a 50% refund. Cancellations must be received in writing, via email, to congress@bsava.com and will be acknowledged by return. After 28 February 2021 no refund will be made. Name replacements, made by email, will be accepted up until 19 March 2021. Verbal cancellations or changes will not be accepted. Refunds will be processed following the live event (25-27 March 2021).

The email address you submitted during registration will be the one linked to your virtual platform account, used to access the event on the virtual platform. Please make sure this is correct and is unique to you as only one person can log in with the email address provided.


Charging

By submitting your credit card for payment, you are authorising BSAVA to charge your credit card the total amount due. In the event that the delegate has selected the incorrect registration fee, BSAVA reserves the right to change this after submission. Any outstanding balance will be notified to the delegate by email with instructions on how to resubmit payment to settle any outstanding balance. BSAVA reserves the right to refuse access for incorrect payment of registration fees. Registration confirmation and access to the event is not confirmed until full payment has been received.


Programme

Whilst the programme is correct at the time of going to press, the BSAVA reserves the right to change details of the event without notice. All best endeavours will be made to present the programme as publicised however, alterations may occasionally be necessary due to circumstances beyond our control.


Access to the Online Event

In the event of internet or other telecommunications disruptions affecting the live transmission of the Virtual Congress, delegates will have the opportunity to watch the recorded sessions on-demand, by accessing the Congress online event platform until 20 May 2021 (23:59 BST). No refunds will be given in such cases. BSAVA is not liable or responsible for any delay, disruption or disturbance in the operation of the internet or problems caused by your internet service provider or for any telecommunications failures which are beyond our control. Access to the online content may be temporarily unavailable during the Virtual Congress for required updates and critical maintenance of the virtual platform and systems to ensure optimal user experience. In any occurrence these times will be kept to a minimum.

Please note the email address you submitted during registration will be the one linked to your virtual platform account used to access the event on the virtual platform. Please make sure this is correct and is unique to you as only one person can log in with the email address provided. Please contact use if you need to update your email address.


Liability

Where circumstances force the BSAVA to cancel a Congress or any part thereof, the liability of the BSAVA shall be limited to a refund of any fees paid for that particular Congress or part thereof.

The BSAVA shall not be liable to you for any loss of profit or anticipated revenue, loss of management time, loss of opportunity, or for any indirect or consequential loss, however arising, and BSAVA’s total liability to you in respect of all other losses shall not exceed the booking fee actually paid by you (provided that nothing in these conditions shall limit or exclude BSAVA’s liability for death or personal injury caused by its negligence).

Views expressed by speakers are their own. The BSAVA disclaims any liability for any advice given, or views expressed, by any speaker at the event or in any documentation provided to delegates.


Data Protection

Personal data collected by BSAVA during the registration process is used to fulfil delegate attendance at Congress and for delegates who qualify for BSAVA membership to fulfil their membership. BSAVA will use the contact information collected leading up to the Congress to notify delegates of congress-related activities.

Once registered as a delegate for BSAVA Congress, individuals will be provided with a user account for the virtual platform (vFairs) using the email address provided during the registration process. This will be sent via email within two of weeks of the live event. A user profile will be set up to include the delegate’s full name, position, company and country submitted during your registration. Profiles will be made public (visible to all other attendees within the platform). Profile information will also be visible via a platform delegate list, again available to those present within the platform - no contact details will be shared within the profile or delegate list. Individuals, exhibiting/sponsoring companies may be able to private message delegates within the platform (again no contact details are shared for this to occur).

If consent has been given in the registration journey, BSAVA will share delegate contact details with event sponsors and exhibitors so that they may make contact regarding competitions, social events, news and information about their products and services. Access to an individual’s data will be controlled by BSAVA and all sponsors and exhibitors are required to sign up to a code of conduct.

If you register for BSAVA Congress, you will be sent information related to attending the event including programme updates as well as information about future BSAVA Congress’s for three years following your last attendance.

You can update your mailing preferences at any time by logging into the BSAVA website www.bsava.com and updating your preferences yourself or by emailing administration@bsava.com . From time to time we may share personal data with organisations we work with. Please refer to the BSAVA Privacy Policy for more information.


Photography and Filming

BSAVA may take screenshot images and videos during all virtual activities and sessions during Congress. By participating in BSAVA Congress and/or other activities, you grant BSAVA the right to use your profile information / image for such purposes including, but not limited to, posting or publishing news or promotional material, whether in print, electronic or other media, including BSAVA and BSAVA event websites and social media channels. All images become the property of BSAVA. Images may be displayed, distributed and used by BSAVA for any purpose. It is forbidden for attendees to replicate and share any content within the platform without prior permission.

If you have any questions or concerns please contact BSAVA at the Information desk in the virtual platform during Congress or email congress@bsava.com .


Code of Conduct

By registering to attend you have agreed to sign up to and abide by the Attendees Code of Conduct which can be viewed here. Participants and BSAVA agree that these terms and conditions shall be governed by and construed in accordance with the laws of the United Kingdom.

Participants and BSAVA further agree that all disputes arising out of or in connection with this agreement shall be finally settled under British law.


Registration contact details

If you do have any questions please contact the Congress Team who would be happy to help.

Please note, that whilst we continue to run operations from home we are unable to take telephone enquiries. We can be contacted Monday to Friday 09:00-17:00 via email at congress@bsava.com